In line with international financial rules, each club that wishes to process a transaction through the FCH must first successfully pass a compliance assessment. This due diligence process ensures that the FCH complies with national and international laws and regulations, as well as regulatory rules, which include rules on sanctions, anti-money laundering, anti-bribery and anti-corruption, and counter terrorism financing.
Clubs and member associations (as well as their related parties) must actively cooperate with due diligence requests for information from the FCH. In order to perform a compliance assessment, the FCH may request an individual, club and/or member association to provide information through the FCH Client Portal.
More details on the type of information and documentation that is requested can be found at the bottom of this page.
Once this information has been received by the FCH, it will perform a risk assessment in order to determine whether the FCH can provide its services to the party. This risk assessment ensures that the FCH complies with the aforementioned financial and non-financial regulations. During this process, additional information may be required prior to processing the payment to further understand the context and parties to the transaction.
Once all requests for information and internal assessments have been completed, the FCH will inform the party if they have passed or failed the compliance assessment.
a. If the party passes the assessment, it will be required to sign the Terms and Conditions (only once, and only if it is its first accreditation on the Client Portal) before continuing with the payment process.
b. If the party does not pass the compliance assessment, the failure will be forwarded to FIFA for possible sanctions according to the FIFA Clearing House Regulations. Once a party has been notified about a compliance failure, all future communications related to that case should be directed to the FIFA administration.
Documents
You will be able to upload the relevant documents and information directly to the Client Portal during the document and data collection process.
NB: additional information or documents could be requested at FCH's sole discretion depending on the need for further clarification.
Club or MA (as legal entity) Proof of registration Extract of Proof of Registration by any Public Administration or Certificate of Incorporation or any equivalent official document mentioning the name of the club, its legal form, registration number and address. The Document must be dated less than 3 months. UBO (Ultimate Beneficial Owner) register Extract from the official UBO register or equivalent (e.g. certified copy of shareholders table with full names and ownership percentage). If not, Official Club Letter adressed to FCH (Stating that the club is not organized in Ownership and signed by the club's Legal Representative or President). General assembly minute Copy of Last General Meeting Minutes (with clear identification of the Club's President and signed by the legal representative). Articles of association / statutes / by laws / articles of incorporation Management Organisational Chart or Ownership Structure Document (if required) Trust Deed (if required) Copy of the Trust Deed in the case the club is controlled by a Trust in the Shareholding Structure Trust Deed or Certificate issued by a public notary or lawyer mentioning the names of the settlor, trustee and beneficiary of the Trust along with the date, and place of birth of all these individuals. Proof of Fund Registration (if required) Copy of the proof of registration of the fund by the local authorities combined with the list of majority shareholders (holding more than 10% of the fund) if the club is owned or controlled by a fund in the shareholding structure. Latest Audited Financial Statement including Balance Sheet and Profit & Loss. Bank statement or bank account certificate or bank reference letter in the name of the organisation Legal Representative (Only for President, CEO or Chairman) Certified copy of valid passport/ID
Important notes
Translations: If the documents are not originally issued in one of the three official FIFA languages (English, French and Spanish) a translation of these documents will be required.
Certified document means the operation by which an authority authenticates the conformity to the original of the copy of a document. The certification must be performed by an independent (sufficiently independent from the client or natural person) and reliable person. You can ask the following if they offer this service:
Institution certifying IDs and passports
Solicitor/lawyer or Notary
An official from the Embassy or French Consulate
Councilor
An official of the town hall
Chartered accountant
In this case the person certifying the document should state the following: "Certified to be a true copy of the original seen by me," then sign and date underneath. The person certifying your copy may also need to include their printed name, occupation, registry number and contact information. The person you ask should not be related to the person or living at the same address.
The document provided for the identification of UBOs should include the UBO’s First and Last Name, Date of Birth and Place of Birth.